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Article I - Name
Article II - Emblem, Motto, Colors
Article III - Surrender of Charter
Article IV - Membership
Article V - Termination of Membership
Article VI - Reinstatement of Membership
Article VII - Attendance
Article VIII - Dues
Article IX - Officers, Qualifications, Nominations, Election and Vacancies in Office
Article X - Meetings
Article XI - Seminars
Article XII - Ongoing Permanent Projects
Article XIII - Ongoing Permanent Projects
Article XIV - NCLEWA Woman of the Year
Article XV - Amendments
Article XVI - Miscellaneous
Article XVII - Chapter

Association Articles of Incorporated Bylaws
Article IX - Officers, Qualifications, Nominations,
Elections & Vacancies in Office

Section 1- Officers
The officers of the Association shall be Executive Directors, President, Vice President, Secretary, Treasurer, six Directors, Chaplain, Historian, Parliamentarian, Sergeant-at-Arms, Publicity Chairperson, Financial Secretary, Property Storage Coordinator and Membership Chairperson.

A) Executive Director: The retiring President shall automatically become the Executive Director and shall serve for one year. Those duties shall be:

1. Assisting the President Elect in her duties whenever called upon;
2. Shall attend, either with the President, law enforcement/legislative meetings at which the presence of an Association representative is deemed necessary;
3. Shall remain in officer for a two year term if the current President is elected for a second term;
4. Shall be the chairperson of the Board of Directors to monitor necessary amendments to bylaws and to prepare proposed amendments for membership approvals;
5. Shall be responsible for disseminating stated legislative information to the Board of Directors for input;
6. Shall maintain correspondence contact with those requesting input from the Association on legislative matters.

B) President: The President shall be elected from among the active association membership. The term shall be for two years, beginning with the annual meeting, and she shall be eligible for a second term, for not more than one consecutive term. She shall:

1. preside at all business meetings and decide upon all points of order procedures, subject to the rules, unless otherwise directed by a majority vote of the members present;
2. report on the work and the state of the Association at the annual seminar;
3. be authorized to call special meetings of the Board of Directors and/or general membership;
4. appoint any special (ad-hoc) committees and make authorized appointments to fill vacancies occurring in them or in un expired terms of officers not competing their terms of office;
5. authorize the issuance of checks during her administration;
   forward the permanent files in her possession to her successor by the close of the annual meeting;
6. draft a letter to be distributed by the Secretary inviting all Sheriffs, Chiefs, and /or member's immediate supervisor to the annual seminar banquet at no charge to the member. Letters of invitation shall be mailed April 1 of each year.
7. Shall perform such duties as are the customary function of the office.

C) Vice President: The Vice President shall be elected from among the Active membership. Her term shall be for two(2) years, beginning with the annual meeting, and she shall be eligible for reselections for not more than one(1) consecutive term. She:

1. Shall attend all committee meetings, keeping detailed minutes of said meetings, forward same to the President;
2. Shall preside over the Association and act as the President in the absence or disability of the President
3. Shall automatically succeed to the office of the President in the event of the President's death, resignation or removal from office, thereby serving the un expired term.
4. Shall be responsible for maintenance and procurement of Association supplies and materials, including, but not restricted to, such items as Association pins, T-shirts, stationary, membership cards, and application cards.

D) Secretary: The Secretary shall be elected among the Active membership. Her term shall be for two years beginning with the annual meeting and she shall be eligible for reselections for not more than one consecutive term. She:

1. Shall record and transcribe the minutes of all Association meetings and provide a rough draft of the minutes to the President for her approval;
2. Shall prepare final draft of said minutes, have them signed by the President, and distribute them to all Active, Associate and Privileged members;
3. Shall keep the final draft of the minutes signed by the President, in a permanent file;
4. Shall, as incoming Secretary, write a thank you note to person(s) and businesses assisting with the annual seminar;
5. Shall conduct roll call of elective officers at Association meetings and note the reason for absence of those officers not present;
6. Shall conduct roll call before each seminar class and turn over said list to the seminar training officer for use in determining eligibility for training certificates;
7. Shall notify all Active, Associate and privileged members of upcoming Association meetings, at least tree weeks in advance of said meeting date.

E) Treasurer: The Treasurer shall be elected from among the Active membership. The term shall be for two years, beginning with the annual meeting and she shall be eligible for reselections for not more than one consecutive term. She:

1. Shall be responsible for all funds belonging to the Association and receiving and disbursing them, upon proper direction from the President;
2. Shall submit a written financial statement to be presented orally at each Association meeting;
3. Shall deposit within seven days of receipt any Association monies received;
4. Shall open the books to the Financial Secretary on an annual basis for audit;
5. Shall not reside in the same city as the President;
6. Shall meet with outgoing Treasurer and Financial Secretary prior to the seminar's end or on demand;
7. shall write a duplicated receipt for all incoming funds, noting on said receipt what the expenditures(s) were;
8. Shall maintain a debt/credit ledger book;
9. Shall note on all check stubs drafted the specific reason for said draft;
10. Shall forward the names, addresses, phone numbers, and departmental affiliations if potential new member(s) to the Membership Chairperson for updating card file on a continuing basis;
11. Shall send certified letters regarding delinquent dues to delinquent members.

F) Assistant Treasurer: The Assistant Treasurer shall be elected from among the Active membership. The term shall be for one year, beginning with the annual meeting and she/he shall be eligible for reselections for not more than one consecutive term. She shall:

1. be responsible for all funds generated by special fund raising projects of the Association;
2. submit a written financial statement to be presented at each Association meeting;
3. turn over any monies generated through special projects within seven days of receipt to the Treasurer for deposit to the Association account;
4. not reside in the same city as the Treasurer;
   meet with the outgoing Treasurer and Financial Secretary prior to the seminar's end or on demand;
5. write a duplicate receipt for all incoming funds, noting on said receipt the fund source;
6. send a copy of receipts to member who had initially forwarded monies to said Assistant Treasurer.

G) Chaplain: The Chaplain shall be elected from among the Active membership for a one year term beginning with the annual meeting with no limit on consecutive terms. She shall:

1. conduct all religious exercises opening each Association meeting;
   be responsible for sending cards to an ill Active, Associate, Privileged and Honorary member,
2. be responsible for sending flowers to an Active, Associate, Privileged or Honorary member who is hospitalized three days or more;
3. be responsible for sending flowers in the event of a death of an Active, Associate, or Privileged member who has lost a spouse, child or parent;
4. be responsible for sending flowers in the event of a death of an Active, Associate, Privileged or Honorary member;
5. be responsible for seeing that approved memorial contributions in lieu of flowers, by the Association, to a charitable organization are forwarded to that organization;
6. maintain a current list of members having access to WATS lines, so that she/he can make immediate contact with membership throughout the state regarding illness/death of member or member's immediate family members.

H) Historian: The Historian shall be elected from among the Active membership for a one year term beginning with the annual meeting with no limit on consecutive terms. She shall;

1. maintain and compile all Association materials for the year in which she/he serves, and be responsible for the preservation of said materials in Association scrapbook;
2. forward completed scrapbooks, materials, and ledgers to the Property Storage Coordinator appointed by the President for permanent preservation;
3. display all Association memorabilia at the annual seminar.

I) Parliamentarian: The Parliamentarian shall be elected from among the Active membership for a one year term beginning with the annual meeting with no limit on consecutive terms. She shall:

1. be knowledgeable or rules of assembly and see to their execution during all meetings;
2. forward the Association's Robert's Rules of Order Book to the incoming Parliamentarian at the end of the present Parliamentarian's term.

J) Sergeant-at-Arms: The Sergeant-at-Arms shall be elected from among the Active membership for a one year term beginning with the annual meeting with no limit on consecutive terms. She shall:

1. preserver order and execute commands for the Association;
2. conduct the election procedures at the annual meeting;
3. conduct the installation and pinning ceremonies for the incoming officers at the annual seminar banquet, using the established ceremonial procedures.

K) Publicity Chairperson: The Publicity Chairperson shall be elected from among the Active membership for a one year term beginning with the annual meeting with no limit on consecutive terms. She shall be in charge of all public relation activities, including but not limited to, Association information being submitted to the printed and electronic media outlets throughout the state.

L) Board of Directors: Six shall be elected from among the Active membership: three for a three year term and three for a two year term. They shall:

1. be responsible for monitoring current bylaws and proposing necessary amendments to the same for membership approval;
2. study information forwarded by the Executive Director regarding legislative matters and shall forward opinions on same to the Executive Director.

M) Appointed Positions: Shall be appointed by the current President should a vacancy occur.

1. Financial Secretary
   • Shall be responsible for auditing the Treasurer's books, checking all financial statements for accuracy;
   • shall never deposit or handle any money belonging to the Association;
   • shall maintain a permanent mailing address for the Association;
   • shall prepare a written annual audit which she shall present to the membership at the August meeting.
2. Property Storage Coordinator
   • shall be appointed by the President for an undetermined period of time
   • shall be responsible for procuring and storing all Association ledgers, minutes and other Association papers in a fire proof filing system for reference when necessary.
3. Membership Chairperson
   • shall be appointed by the President for an undetermined period of time
   • shall be responsible for the recruitment of new Active and Associate members of the Association
   • shall submit to the membership at Association meetings the names of prospective members, submitting applications for membership;
   • shall draft a letter to prospective members, briefly explaining the Association and forwarding that letter to prospective members(s);
     shall maintain and update a card file of all Active, Associate, Privileged and Honorary members, to include current addresses, phone numbers, agency affiliations, updating the member's card when dues are paid, with notation of that year,
   • shall maintain current membership roster, copies of which will be distributed to Active, Associate and Privileged members at the November meeting;
   • shall send letters to applicants noting receipt of their applications and advising them that they will be voted on at the next Association meeting;
   • upon approval by membership, shall draft acceptance letters to new members enclosing membership cards.

Section 2 - Qualifications For Holding Office
The nominee must be an Active dues paying member who has been in the Association for three consecutive years. The three consecutive year stipulation applies to the office of President, Vice President, Secretary, Treasurer, Executive Director and Board of Directors.

Section 3 - Nominations

A) A state of prospective officers will be presented to the membership at the annual seminar's business meeting by the nominating committee, composed of all past Presidents of the Association whoa are still Active members.

B) Upon presentation of the nominee's names, the Sergeant-at-Arms will open the floor for nominations by the members present.

C) No Associate, Privileged or Honorary member shall serve on the Presidential Nominating Committee nor shall they nominate from the floor

Section 4 - Elections

A) Elections shall be held at the annual business meeting.

B) All Active dues paying members present, regardless of the officer they may currently hold, shall be eligible to vote.

C)Where there is only one nominee to an office, elections shall be by acclamation.

D) A majority of the total number of votes cast shall constitute election to an office.

E) If a run off election is necessary, the names of the two candidates receiving the highest number of votes shall be voted upon a second time.

F) Voting for officers shall be done by secret ballot.

Section 5 - Vacancies in Office

A) An un expired term in office shall be filled by appointment by the President with two-thirds approval of the membership present at the Association meeting.

B) Persons appointed to fill vacancies shall be subject to the same qualifications as are required for regular elections.